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One of the biggest things we all wonder about is what we should do about it. Should you call back after the interview? Should we send a follow-up email after the interview? Or just sit there and wait? Silence means you're saying nothing, but a phone call may seem pushy, so be proactive and send a follow-up email after an interview. This guide breaks down the basics of the best interview follow-up emails. Then we bring it to life with 8 sample emails you can send after any interview. If you send a lot of email follow-ups, try Flowrite. It writes your emails for you, like this: How to write a follow-up email after an interviewThis section breaks down how to write a follow-up email after an interview. We'll explore why sending a follow-up email after every interview is a good idea and look at what to say in a follow-up email after the interview. Finally, we provide 8 examples of excellent follow-up emails after an interview. Business News Daily experts recommend that you should always send a follow-up message after an interview by snail mail, email, or phone call. We disagree. Stats show we answer less than half the calls we receive, which means there’s a 50% chance your interviewee will ignore or not notice your call. As for sending a letter. Can you be sure you have the correct address for the person you’re messaging? Flexible working means many of us won’t step foot in the office most of the week. You may already have lost the job by the time your letter arrives. So, should I send a follow-up email after an interview? We’ll repeat it: always send an email follow-up after an interview. But when? When to send a follow-up email after interviewBusinesses are in a battle for talent all the time. In the past, recruitment may have taken weeks or months, but today it can be done in days – and sometimes even hours. You should send a follow-up email within 24 hours after an interview. That doesn’t mean you need to send it immediately after leaving the room (or closing your laptop), but make sure to do it soon after. This way, you’ll provide the best impression on the recruiter and keep you in their thoughts as they make their decisions. (It’s known professionally as the recency effect, and a good follow-up email after the interview could work in your favor.) You may also want to provide some additional information to support your interview. It could be a sample of work, some extra information on a project, or a link to a site. Whatever it is, the sooner you send it, the stronger it will work in your favor. Of course, the 24-hour rule may not work in all circumstances. For example, your interviewer may be a friend or colleague, and an email could be inappropriate. They may have asked you not to message them or told you they were off on holiday. Use your common sense when writing and responding to emails. Now we’ve got that out of the way, here’s how to get the follow-up email after an interview format right. Follow-up after interview email formatYour post-interview follow-up emails should follow a formal structure. Every email sent after an interview should include the following:
Let’s start at the top with the subject line and work our way down the list. 1. Follow-up email after interview subject lineWhile there is an almost infinite combination of words you can use, there are just three ways to go about writing a subject line for a follow-up email after an interview: 1.1 Use “Re:”If you scheduled your interview via email, it’s often best practice to reply in the email thread. As a result, you’ll use the original subject line – saving you the time of having to think of one. So if the original email had a subject line like: Marketing Intern - Saku x Samuli When you hit “reply”, the subject line will automatically fill up and add a “Re” upfront, like this: Re: Marketing Intern - Saku x Samuli 1.2 Use “Follow-up:”The simplest subject line for a follow-up email is to use follow-up! Here are a few examples to illustrate how this can work.
1.3 If there’s no previous email to reply toIf there’s no previous email chain, or you don’t want to use a simple follow-up subject line detailed above, here are a few alternative options:
2. Body of a post-interview follow-up emailNow we’ve sorted the subject line; we can get into the meat of the message – the body copy. We’ll demonstrate what we mean in the email follow-up examples below, but here are five principles for writing the best interview follow-up emails:
3. How to end an after-interview follow-up emailWhen signing off, be sure to do 4 things:
Don’t forget to say thank you. While we hope you’ll get the job, the reality is that you may not. How you handle yourself can have a huge impact on your career. You may not be suitable for this one, but a great follow-up email could put you at the top of the pile for the next one. As well as saying thanks, you can invite them to ask any questions. This can keep the conversation going. To end the email, include a friendly sign-off, such as:
Finally, provide your contact information clearly at the end. Always include your phone number so that the interviewer doesn’t have to search for it (nothing is more annoying than that). Follow-up email after interview examples and templateSo, we’ve explained how to write the best follow-up emails after an interview; now it’s time to show you how it’s done! Here are 8 emails you can send after an interview. We’ve provided examples for several common scenarios. Of course, no template will perfectly capture your situation, circumstances or tone of voice, so be sure to adapt them as required! 8 follow-up emails after interview samples1. Second follow-up email after interview sampleOK, so you’ve sent the first email after an interview, but it’s been ignored. Sending a second one is a sensitive subject, but we think it’s worth doing. Understandably, you’ll be frustrated, but remove emotion from your email and ask the questions you need answering. So here’s an example second follow-up email after an interview. Hi (Recipient's name), 2. Interview follow-up email after a week sampleLeaving your follow-up email a week after the interview isn’t ideal, but it can happen, as we explained in the intro. So we start this email by explaining the delay before going into a standard follow-up message. Dear (Recipient's name), 3. Interview follow-up email after 2 weeks sampleMaybe you’ve sent one or two follow-ups already, but don’t give up! Sending a follow-up email after two weeks is most likely going to be used to get an update on the process and ask if you’ll ever hear any information on the outcome of the process. Understandably, you could be feeling upset (and even a little angry), but there are many reasons why you may not have received an update. So here’s how you can write a sensitive email that will get a response. Hi (Recipient's name), 4. Email follow-up after second interview sampleIn many cases, the second interview is the final stage before an appointment, so getting the tone of this message right is essential. Thankfully, our email follow-up after the second interview sample contains what you need. Hi (Recipient's name), 5. Short and sweet follow-up email after interview samplePost-interview follow-up emails don’t need to be long and drawn out. Instead, they can be short and sweet, like this sample. Hello (Recipient's name), 6. Follow-up thank you email after interview sampleSometimes, you’ll simply want to say thank you after an interview – and here’s how. This follow-up thank you email after an interview is an effective way to leave a positive and lasting impression on your interviewer. Hi (Recipient's name), 7. Follow-up email after phone interview samplePhone interviews (and video conference interviews) are increasingly popular as more of us work flexibly. But don’t worry; the same principles apply to follow-up emails after a phone interview. Here’s an example for you to use. Hello (Recipient's name), 8. Follow-up email after interview status sampleThe purpose of a follow-up email is often to understand the status of recruitment. For example, have all interviews been completed? When will a decision be made? When a decision is made, how will they let you know? All these questions (and more) can be asked using our follow-up email after the interview status example below! Hi (Recipient's name), Follow-up email after interview templateWe’ve provided several examples of how to create follow-up emails after an interview. Here’s a basic sample follow-up email after an interview template that you can use as a base for any situation or scenario we haven’t already covered. Ready? Dear (Recipient's name), Post-interview template with FlowriteIt can be a daunting task to follow-up after an interview – you need a polite tone, professional format, and proper grammar – but you can do it simply with Flowrite, like this: Flowrite is your personal email assistant that can write emails for you. Give it a few instructions, and Flowrite turns words into ready-to-send emails. Final words on after-interview follow-upsBy this stage, you should understand why a follow-up email after an interview is an essential part of the process. There’s no question whether you should follow up after an interview with an email. The only questions are how you should structure it and how long you should wait before sending it. We hope we’ve provided some examples of how to write better follow-up emails. From all of us at Flowrite, we hope you get the job! Supercharge your communication with Flowrite Write emails and messages faster across Google Chrome. Explore Flowrite How to send effective follow-up emails with samples & template Learn how to write a follow-up email after no response with the help of our follow-up email samples and template. How do you follow up with a recruiter after a week?Put a note on your calendar to follow up one week after that date if you still haven't heard back. When that day comes, send a quick note — no more than three paragraphs — to the hiring manager you dealt with. The content should be similar to what you wrote for the thank-you note.
Can I send a follow up email after a week?The ideal time when to send a follow-up email after the interview is after two weeks. But if your recruiters said in their last email or the interview that they'd call you by an earlier deadline, you can email them a day or two after their promised date — even if it's before the two-week mark.
Should I follow up after 1 week interview?It's a good idea to ask during the interview about when you should expect to hear from them and take it from there. As a rule of thumb, following up within a week is perfectly acceptable. If you don't hear back after an additional week, you can reach out again.
How do you write a follow up email after a week interview?Follow-up thank you email after interview sample
Hi (Recipient's name), I wanted to say thank you for interviewing me (today/yesterday). All the information you shared about the business made me more excited about the role. I'm excited to learn about the progress of my application and hope we get to meet again soon.
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