How do i get my birth certificate online

A Guide to Online and Walk-in Application

One document every Filipino needs to have is their birth certificate. This is an official document that details your identity, nationality, and lineage. Your birth certificate is typically required if you’re applying for licenses, IDs, and official documents for school and employment purposes, among others. You can obtain this document from the Philippine Statistics Authority (PSA).

If you need a copy of your birth certificate, you’ve come to the right place. Keep scrolling through for a comprehensive guide on how to get a PSA birth certificate online or in person.

Table of Contents

• What is a PSA Birth Certificate?
• Why Do You Need a PSA Birth Certificate?
• How to Get a PSA Birth Certificate Online
• How to Get a PSA Birth Certificate (Walk-in)
• Frequently Asked Questions

What is a PSA Birth Certificate?

A PSA birth certificate is an official document containing a person’s birth details, including their full name, gender, place of birth, date and time of birth, and parents’ basic information.

Upon birth, the doctor or any authorized medical staff files a report with the Local Civil Registry Office (LCRO) of the city or municipality where the birth occurred. The birth certificate is then endorsed by the LCRO to the PSA for certification and printing on PSA’s security paper.

Why Do You Need a PSA Birth Certificate?

A birth certificate is a valuable piece of identification. This official document is used to verify someone’s birth. It is also the basis for evaluating a person’s legal capacity to enter into a transaction and execute a contract. Here are the common instances a birth certificate is required:

• Passport/travel purposes
• Identification (driver’s license, national ID, and other government-issued IDs)
• School requirements
• Local/foreign employment
• Claims/benefits
• Marriage
• Loans

How to Get a PSA Birth Certificate Online

For those who don’t have the time to go out and process their birth certificate application in person, you can order a copy online. PSAHelpline.ph is authorized by the PSA to issue PSA birth certificates, and the platform helps facilitate the application procedure.

PSA Online Application Procedure

1. On the PSAHelpline.ph website homepage, click the “Order Now” button located on the right side of the screen. Alternatively, you can click the “Order Now” button in the header.
   
2. When the next page appears, click the “Birth” button. Check the box at the bottom to accept the terms and conditions. Then, click “Continue” to proceed to the next step.
   
3. A page will be displayed showing two options. If you are requesting your own PSA birth certificate, select “My Own Birth Certificate.” If you’re ordering for a family member or someone else, choose “For Someone Else.” After confirming your option, click “Continue.”
   
4. A page will appear listing the information that will be collected from you. Make sure you have the specified data on hand before proceeding with the process. Click “Continue.”
   
5. A form will show asking you to provide vital pieces of information, namely your sex, civil status (if female), first name, middle name, last name, birth date, and the type of your government-issued ID. After completing the form, click “Continue.”
   
6. A page will appear asking for your name and delivery address. After inputting the information, click “Continue.”
   
7. Review the Certificate of Live Birth form and ensure all details are correct. Choose the number of copies you need. Once done, tick the “I Confirm” box.
   

A few reminders when filling out the form:

• Make sure your name and birthday match the details on your ID.
• You are required to present the actual ID upon delivery.
• You must receive the PSA document yourself. The courier will not release the order to anyone else, even with an authorization letter.
• You are not allowed to request a copy of your birth certificate if you are below 18 years old.
• Use an address where you can personally receive the birth certificate when it gets delivered.

Online Application Payment Fees and Options

Upon completing the PSA birth certificate online application process, you will be issued a Reference Number, which you can use to check the available payment options. The following channels accept online and over-the-counter payments:

• Visa
• GCash
• PayMaya
• 7-Eleven
• BPI
• Bayad
• Palawan Express
• BDO
• Metrobank
• Dragonpay

The payment fee for one copy of a PSA birth certificate is Php365.00. You can pay through any of these payment options:

• Credit card: You can pay through Mastercard or Visa for real-time payment posting. Please note that JCB and American Express cards are currently not supported.
• ATM: Simply visit a BancNet ATM to settle the fee. Just select the Bills Payment option to complete your payment transaction. Please note that the posting of payment may take a day or two depending on the bank.
• GCash: If you have a GCash account, you can pay through the e-wallet option.
• 7-Eleven: You can visit a 7-Eleven store with a CLIQQ machine to settle the payment for your order.
• Bayad: You can pay through any of the selected Bayad outlets or TouchPay machines.
• PayMaya: For PayMaya e-wallet holders, you can pay through the app without extra charge.

To check the status of your request , click the “Check Status” tab in the header and input your 10-digit reference number.

Delivery Reminders

• Delivery time takes three to four working days within Metro Manila. If the recipient’s address is outside Metro Manila, it will take three to eight working days to deliver the document.
• For smooth delivery of your document and for security purposes, please present one valid government-issued ID to the courier upon delivery.
• You must receive the PSA document personally. If you are not available on the delivery date, please make delivery arrangements with us by calling (02) 8737-1111, Mondays to Saturdays (excluding holidays), from 8:00 am to 5:00 pm.
• For unsuccessful delivery attempts, you may call us at (02) 8737-1111, Mondays to Saturdays (excluding holidays), from 8:00 am to 5:00 pm. You may also reach us via email at or chat with us on Facebook @PSAHelpline.ph for us to check your concern.
• All undelivered documents after two attempts shall be returned to the PSA after 30 calendar days, and payments made for the documents shall be forfeited. You may place a new order by visiting PSAHelpline.ph.

How to Get a PSA Birth Certificate (Walk-in)

Requirements

You or your representative can process your PSA birth certificate request in person at the nearest PSA CRS Outlet. However, there are certain steps that you need to follow first like setting an appointment schedule (see Walk-In Application Procedures below).

Here are the requirements you need to prepare:

• One valid ID

Whether you’re processing your birth certificate or someone else’s, you must present a valid ID to identify yourself and the owner of the document. Here are the IDs accepted:

• Driver’s license
• Postal ID
• Employee ID
• NBI Clearance
• Passport
• Senior Citizen ID
• SSS ID
• GSIS ID
• PRC ID
• IBP ID

• Authorization letter from the owner

If you’re obtaining a birth certificate for someone else, you need to secure an authorization letter from them. In particular, you will need to present the letter if you are not:

• the owner’s parent
• the owner’s spouse
• the owner’s direct descendant
• the owner’s legal guardian (if the owner is a minor)

Walk-in Application Procedure

1. Get an appointment slot from the PSA Online Appointment System. On this site, you will choose the date, time, and PSA CRS Outlet for your application.
2. Once you have an appointment schedule, you can go to your chosen PSA CRS Outlet on the scheduled time and date to process your request.
3. Present the CRS Appointment Slip (printed or digital copy) to the Information Marshal for validation purposes.
4. Get Application Form (AF) and Queue Ticket Number (QTN).
5. Present/submit the corresponding fees, QTN, accomplished AF, valid IDs, Authorization Letter/Special Power of Attorney (SPA) and all supporting documents to the transacting window for screening and payment.
6. Check the Official Receipt (OR), and count the change, if any.
7. Proceed to the Releasing Area on the scheduled date and time of release.
8. Present and submit the OR, valid IDs, Authorization Letter/SPA and all supporting documents to the Releasing Officer.
9. Check the correctness and completeness of the received document.

Important Reminders

1. Be at the PSA CRS Outlet at least 30 minutes BEFORE your appointment schedule.

2. Bring valid IDs (document owner/s and authorized representative) that match to the names encoded.

3. Basic Fees:

Copy Issuance, Authentication and Annotation of Birth, Marriage and Death Certificates – P 155.00 per copy, CENOMAR – P 210.00 per copy

4. Authorized representative is not allowed to delegate to another person his/her authority to request for civil registry documents.

5. An authorized representative is only allowed to request for 2 unrelated individuals.

6. MINORS are not allowed to book an appointment.

7. Securing an appointment is FREE OF CHARGE and CRS appointment slip is NONTRANSFERABLE.

8. For concerns and inquiries, transact with authorized PSA personnel only.

Frequently Asked Questions

No. The Certificate of Live Birth is for data entry purposes only and is an unofficial document that proves you were medically alive when your mother gave birth to you.

If you’re requesting the birth certificate of someone born before 1945, the PSA will only issue you a Negative Results Certification, which means no record of the birth can be found in the PSA archives. You can use the certificate to check with the Local Civil Registrar where your birth certificate was registered.

Depending on the type of correction you need (administrative or judicial), you can process the correction on your own or through a court proceeding. Certificates with clerical or typographical errors (like wrong gender or wrong date of birth) can be corrected by filing a petition with the LCRO where the birth was reported. The same applies if you intend to correct an error in your first name.

Changing of name, nationality, citizenship, parents’ name, middle name (of the child or the mother), and birth year as well as changes with the child’s legitimacy or illegitimacy require judicial proceedings for correction.

Birth certificates issued and certified by PSA have no expiration date. However, entities such as the Department of Foreign Affairs and embassies require the birth certificate copy not to be older than six months from the date of payment.

If you received a Negative Certification, it means that the PSA has no record of your birth in their digital and paper archives. You can use the certificate to check with the Local Civil Registrar where your birth certificate was registered.

Get a Birth Certificate Fast and Easy

If you or a loved one needs a PSA birth certificate, you can obtain one in no time through the nearest PSA CRS Outlet. But if you prefer to accomplish the task from the comfort of your home, you can do so through PSAHelpline.ph for a hassle-free online application process.

There you have it! With the guide above, you can now quickly get a copy of your PSA birth certificate. Then, you can settle your application for a passport, marriage license, or any other type of transaction that requires a copy of your PSA birth certificate!