How to add another email in outlook

Whether you use a local account or a Microsoft Account to sign into Windows 10 or 11, you may have other accounts that you use for specific apps. Perhaps you have a Yahoo account for email, a Google account for events and appointments, or an Outlook account for contacts. You could have another Microsoft account to run certain Microsoft apps and services. And you might even have a separate work or school account.

You can add all your accounts directly to Windows 10 and Windows 11 to access all of them in one convenient location. The process works the same in both versions of Windows. Here’s how.

Link Email Account

Let’s say you want to add an email account so you can easily access messages sent to that address. In Windows 10 or 11, go to Settings > Accounts > Email & accounts. Click Add account.

Microsoft allows you to link accounts for Outlook, Office 365, Google, Yahoo, and iCloud. You can also choose a different account that uses POP or IMAP to receive email. Click the service you want to add, enter the username and password for the account, then confirm the decision.

Windows will show you what information the Windows Mail and Calendar apps need to access, such as Mail, Contacts, and Calendar. Click the Agree button to grant the necessary permissions.

You may receive a notice asking if you want Windows to remember the sign-in name and password for this account so you don’t have to remember it yourself or enter it again. 

Click Yes if you want to save your login information and then click Done. The account you added appears in the list of ones used for email, calendar, and contacts.

Add POP or IMAP Account

If you need to add an account that’s not listed, click the Other account POP, IMAP entry. You’d typically choose this option if you want to add an account for your ISP or a web-based account from a lesser-known online service. Enter your email address and password, then sign in and wait for your account to show up.

If you select Other account POP, IMAP and Windows can’t locate or access your account, then it’s time to go the advanced route. At the screen to add an account, click Advanced setup and then choose either Exchange ActiveSync or Internet email. Exchange ActiveSync is a special protocol that lets mobile phone users access mail, contacts, and calendars from an Exchange server. In most cases, you’ll want to select the one for Internet email.

At the next window, enter your email address, username, password, account name, and sender name. You’ll also need to find and enter your service’s incoming and outgoing mail server names. You can locate this information by running a web search on the name of your email provider followed by the terms “IMAP,” “POP,” or “SMTP.” Under Account type, select either POP3 or IMAP4, depending on which protocol you want to use. Keep the four options checked and click Sign in.

If all the settings were correct, you’ll be told that your account was set up successfully. Click Done. If you’re informed that the account couldn’t be found, review the different settings to see if any were entered incorrectly.

Manage Accounts Settings

You can control key settings for an account or remove it from Windows if you no longer need it. To do this, click the account you want to tweak, then click the Manage button.

At the next window, click the Change mailbox sync settings option.

At the Sync settings window, review the settings to make any changes. You can choose to download new content as it arrives, every 15 minutes, every 30 minutes, hourly, or manually. You can also opt to always download the full message and internet images. 

There’s an option to determine how much email you download—from the last 3 days, 7 days, two weeks, the last month, the last 3 months, or anytime. You can also decide what type of content you want to access from this account—email, calendar, and/or contacts. When finished, click Done. Then click Save to apply your changes.

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To remove an account, select it and click Manage. At the next screen, click the Delete account from this device option. Click the Delete button to confirm the deletion and then click Done.

Once everything is set up, open the Windows Mail app to see all the accounts added in the left hand pane. Click a specific account to open its inbox. Select the Calendar and People icons in the lower-left corner to view the appointments, events, and contacts from all your accounts.

Add Additional Accounts

If you have more than one Microsoft Account or you have a dedicated work or school account, you can add them all to Windows, along with each of their contact lists, emails, and calendar events. Go back to Settings > Accounts > Email & accounts. In the Accounts used by other apps section, click the link for Add a Microsoft account or Add a work or school account.

At the Sign in window, enter the email and password of the Microsoft Account, the work account, or the school account. Follow the prompts to sign in and authenticate the account. The additional account should then appear in the Email & accounts section.

You can now view mail, contacts, and calendar events from your other Microsoft account or from your work or school account inside the Mail app. Click the Accounts entry on the left and then click Add account in the right pane.

The account you just added should appear at the top of the list. If not, choose the type of account and enter your email address, and the account should then pop up. Select the account name and click Done. The account is added to the Mail app for you to access its email, calendar, and contacts.

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