How to transfer a google account to another google account

Question

For whom is Google Takeout available?

Students have access to use Google Takeout to keep important files and emails upon graduation, switching schools, or leaving Lafayette. Employees do not have access to Google Takeout. For those who wish to request an exemption may:

Table of Contents Show

For whom is Google Takeout available?
What can BE transferRED/downloadED?
What cannot BE TRANSFERRED/downloadED?
Transfer Email and My Drive Files to another Google Account
Details about the process:
Viewing copied files:
How copied files are different from the original files:
Download all of your Google Account data
1. Emails and Contacts
2. Google Drive Files
3. Google Photos
4. Calendar Events & Reminders
Bonus: Download Google Account Data with Google Takeout
Migration Made Easy
How do I transfer everything from one Gmail account to another?

(Staff) contact Human Resources
(Faculty) contact the Office of the Provost

What can BE transferRED/downloadED?

This process allows you Email in Gmail (not data from Contacts, Chats, or Tasks). Google provides additional information on how to export, backup, and restore contacts.

Documents in My Drive

What cannot BE TRANSFERRED/downloadED?

Files in Shared drives
Files in My Drive where you have viewer access
Files for which the owner has turned off the download, print, and copy options

Transfer Email and My Drive Files to another Google Account

If you don’t already have one, create a Google account to transfer the files to.
To copy content that other people have shared with you, make sure those files have been added to your My Drive and are not only available in “Shared with me”.
Sign into your Lafayette Gmail account and go to takeout.google.com/transfer.
Enter the email address of the destination Google account.
Select Send code.
Check your personal Gmail account for the confirmation email, and in the email select Get confirmation code. A new tab will open with a code.
Return to takeout.google.com/transfer and enter the code, and choose Verify.
Choose the content you’d like to copy and select Start transfer.

Details about the process:

The copy process usually takes a few hours, but can take up to a week depending on the amount of content.
Copied files may appear in batches in the destination Google account during the copy process.
When the process is complete, you will receive a confirmation email to your personal Gmail account.

Viewing copied files:

Gmail: Copied Gmail content will appear with a label containing your Lafayette account name and the date you started the copy process.
Drive: Copied content will be in a folder labeled with your Lafayette account name and the date you started the copy process.

How copied files are different from the original files:

You automatically become the owner of all copied files on My Drive. The owners of the original files will remain as-is at Lafayette.
Copied files are not shared with others even if the original files are.
Comments are copied, but revision history is not.

Download all of your Google Account data

Google Takeout allows you to download any of your data associated with its services.

While signed into your Lafayette Google Account, browse to takeout.google.com.
Select the data you wish to download, one of the available formats, and click Next Step.
Choose your preferred delivery method, Frequency, file type, and size, then Create export.
Once the export is completed, it will be delivered to the specified location.

Fore more information, see Google’s instructions for Downloading data.

Whether that quirky email ID you chose earlier is not fun anymore or you want one that sounds more professional, there can be many reasons to switch to a new email address. However, creating a new account only solves one-half of the problem. The other half is the all-important data, including your emails, calendar, contacts, notes, and more. Thankfully, you can transfer data from one Google account to another in a few simple steps.

While possible, transferring data isn’t necessarily a simple one-click task as you need to transfer each element individually. To help you guide through the process, we’ve created a step-by-step guide to transferring data between Google accounts.

1. Emails and Contacts

Once you’ve created the new Google account, you can easily sync your old emails and contacts by following the steps below.

Step 1: Open Gmail and log in with your new account. Click on the Settings icon in the top right corner and tap on the ‘See all settings’ button.

Step 2: Now under the ‘Account and Import’ tab, select ‘Import mail and contacts’.

Step 3: A new window will appear asking you to sign in with the account you wish to import emails and contacts.

Once verified, it’ll sync both the email and contacts from your old account to your new one.

2. Google Drive Files

You can easily transfer files and folders backed up in your old Google account using the share option. Here’s how.

Step 1: Open Google Drive and log in with your old account.

Step 2: Find and select the files you wish to transfer. Now right-click on your selection and choose the Share option from the list.

Step 3: In the pop-up window that opens, enter your new email address. Make sure to select the role as ‘Editor’ before hitting the Share button.

Step 4: Again, right-click on the selection to open the Share menu. This time you’ll get two additional ‘Make owner’ and ‘Remove’ options. Change it to ‘Make owner’ and click on Yes when prompted.

That’s it. All the files along with their ownership is transferred to your new Google account.

3. Google Photos

The most straightforward way to transfer photos between the account is with the download and upload method. Let’s see how.

Step 1: Open Google Photos and log in with your old account. Now select all the photos you wish to transfer and use the Ctrl+D shortcut to download them.

Step 2: The photos will be downloaded in a zip file. Extract the zip file on your computer.

Step 3: Now open Google Photos and log in with the new account. Tap on the Upload button at the top to upload the extracted images on your computer.

Depending upon the number of images selected and the internet speed, this process may take a few minutes to a few hours.

4. Calendar Events & Reminders

If you wish to copy all of your calendar events and reminders from one account to another, you can simply export the ICS file from one account then import it into another. Here’s how.

Step 1: Open Google Calendar on a web browser and log in with the old account.

Step 2: Under the My Calendars section on your left, select the three vertical dots next to the calendar you want to transfer and choose Settings and sharing.

Step 3: Click on the Export calendar button and a zip file will be downloaded. Extract the zip file to get the ICS file inside it.

Step 4: Now login with your new Google calendar account and select the settings icon in the top right corner and choose Settings from the list.

Step 5: Now go to the ‘Import & export’ tab on your left. Choose ‘Select file from your computer’ to open the ICS file. Finally, click on the Import button.

Bonus: Download Google Account Data with Google Takeout

You can easily download all of the data associated with your Google account at once using Google Takeout. Here’s how.

Step 1: Go to the Google Takeout page (link below) and log in with the account from which you wish to transfer data.

Google Takeout

Step 2: The page will show all sorts of data linked to your Google account, including contacts, emails, calendar, etc. Make the appropriate selection using the checkboxes and click on the ‘Next step’ button at the bottom.

Step 3: Now, choose between the available Delivery method, File type & size, and Frequency. Finally, click on Create export. Once the export is created, click on the download button, and it’ll download zip on your device.

Note: The downloading process may take some time, depending on the size of the data and the number of services selected.

Extract the downloaded zip file on your computer, and now you’re all set to upload the data to your new account. This way, you don’t have to download all of your photos, files, calendar, etc., individually.

Migration Made Easy

While not straightforward, transferring data between Google accounts isn’t that difficult. Considering it’s a one-time process. While Google allows you to migrate to a new account with most of your data, you still won’t get Tasks, purchases in the Play Store, YouTube subscription data, etc. Plus, you also won’t be allowed to transfer apps, games, music purchased, or your Google Play balance.